1. Application Letter
Application
letter is merely another name for a cover letter, the official business letter
often included with a job application and/or resume and sent to a prospective
employer. Although application letters are generally considered optional
components of applying for a job, more and more frequently, employers are
singling out those who actually take the time to write an application letter as
their top picks.
Seven elements of a highly effective
job search cover letter:
1. ADDRESS your cover letter to a REAL
PERSON! Do your best to find out TO WHOM you should address your cover letter.
“Dear Manager” is lifeless.
2. OPEN with an attention-grabbing
first sentence to really grip the reader. This approach will almost guarantee
your cover letter and resume get a much closer look.
3. REMEMBER — Less is MORE! The best cover letters have
plenty of white space. Clear, focused, short and sweet gets the interview every
time.
4. FOCUS on what you can do for the
employer. How can you benefit the company specifically? Do a little research
and relate this value-added simply and clearly in your letter.
5. CHOOSE WORDS that show enthusiasm and passion for
the position you seek … (big, big secret!) Then, carry this passion
into the interview with you.
6. REQUEST ONE ACTION you want the employer to take:
“I would really like the opportunity for a personal interview this week.” (You
never know until you ASK)!
7. END your cover letter with
enthusiastic and telling verbiage, such as, “I look forward to being
interviewed at your earliest convenience. Thank you so much for this
opportunity. Sincerely, Jane Jobseeker.” (Notice how Jane assumes she’ll
land the interview? This approach is clever, smart, and it works like a charm).
Think of your cover letter as a
sales letter. The only purpose of your job-search cover letter is to land you
job interviews. That’s the bottom line. By using the proven marketing
strategies I’ve outlined above, you will land a great number of quality job interviews
than your competition.
You must get your foot in the
company door first to have any chance at all. With the right cover letter, you
can blow several doors wide open immediately. More job interviews translate to
a wider range of opportunity and (drum roll, please) … more job offers.
Finally, the most important advice I
can offer you is this: Follow up every job lead, contact, and communication.
Following up is the “golden key” to getting hired for the job of your dreams.
Use follow-up cover letters, thank-you letters, and follow-up phone calls.
Following up actually doubles your chance for success. It is
also the one missing ingredient in 99 percent of all job seekers recipe book.
Good news for you.
Example :
Mr.
George Gilhooley
XYZ
Company
87
Delaware Road
Hatfield,
CA 08065
(909)
555-5555
george.gillhooley@email.com
Dear
Mr. Gilhooley,
I
am writing to apply for the programmer position advertised in the Times Union.
As requested, I am enclosing a completed job application, my certification, my
resume and three references.
The
opportunity presented in this listing is very interesting, and I believe that
my strong technical experience and education will make me a very competitive
candidate for this position. The key strengths that I possess for success in
this position include:
I
have successfully designed, developed, and supported live use applications
I
strive for continued excellence
I
provide exceptional contributions to customer service for all customers
With
a BS degree in Computer Programming, I have a full understanding of the full
life cycle of a software development project. I also have experience in
learning and excelling at new technologies as needed.
Please
see my resume for additional information on my experience.
I
can be reached anytime via email at george.gillhooley@email.com or my cell
phone, 909-555-5555.
Thank
you for your time and consideration. I look forward to speaking with you about
this employment opportunity.
Sincerely,
ALI
BABA
2.
Inquiry Letter
Inquiry letter is a
tool of collecting information about people, products and prices. It plays
vital role in making decisions relating to employment, purchase and sale of
goods. Prospective employers extensively use inquire letter to collect
information about job candidates. In modern time, it is very customary that job
applicants mention one or more references in their job application. Prospective
employers write inquiry letters to
those referees mentioned by applicants. In addition to employment purpose,
inquiry letter is written to collect information about business enterprises
that want to make credit purchase. Sometimes, inquiry letter is also written to
obtain price quotation, cataloger, terms and conditions of sales etc. with the
growth and expansion of a business, utility of inquiry letter increases.
Contents or elements of
personal status inquiry letter or, factors to be considered in writing inquiry letter
about a person.
When a prospective
employer writes letter to a referee for obtaining information about a job
applicant, it is called personal status inquiry letter. The following contents
should be included in the personal status inquiry letter:
Name
and address of the applicant: The enquirer must
mention full name and address of the applicant in the letter. This helps the
receiver to identify the right person.
Cause
of inquiry: In a personal status inquiry letter, the sender
must clarify the cause of writing it. This enables the receiver to supply
necessary and relevant information.
Information
needed: The employer must clarify the type of information
he requires. The employer may ask for information relating to educational
attainments, character, habits, honesty, sincerity and family background of the
applicant.
Promising
to maintain secrecy of information supplied: An important
aspect of inquiry letter is to assure the receiver that information provided by
him will be kept secret.
Assuring
further cooperation: The writer of the letter should also
assure the receiver that similar help would be provided to him in future if he
needs.
Expressing
gratefulness: The sender should express gratitude or
thanks to the receiver for cooperation. The writer can express gratefulness by
some friendly comments like “Any cooperation will be highly appreciated” or
“Thank you in advance for your response.”
Enclosure:
The sender should enclose a return envelope with the letter. If facilitates
quick response from the receiver.
Signature:
At the end of the letter, sender should put his signature along with his full
name and position.
Five tips for writing
an inquiry letter:
- Begin your letter by stating who you are
and giving your status or position.
- Clearly state what it is that you are
inquiring about and what you would like the recipient of your letter to do.
Make your inquiry as specific as possible.
- You might want to briefly explain the
purpose of your letter or what you hope to accomplish.
- Include the date by which you need the
information, services, etc. that you are requesting, and indicate that you
await the reader’s response.
- Thank the person for his/her time.
Example
:
3. Complaint Letter
Complaint letter
definition can be described in many ways. A complaint letter is the part of
written communication. In general word complaint letter means a letter which is
written to submit a complaint to the authority. And it is generally done when
other way of complaint are failure like phone, email etc. However here we
provide complaint letter definition in formal way.
Complaint Letter
Definition
A Complaint letter is a
request for an adjustment. In other words, it is a letter that describes about
the damage; errors or mistakes happened to the delivered goods and therefore
claims for compensation is known to be a complaint letter.
In modern age, the
chain of business is not limited within the boundary of country. As business is
expanding, its complexities are also increasing. So, mistake or fault is not a
strange matter in the arena of business. There may be wrong delivery of goods
shipment of obsolete, poor quality or underweight goods, faulty packing,
delivery after the specified date and other damages to the goods shipped. In
the above cases, buyer is supposed to suffer financial loss and therefore he
has every reason to complaint to the seller demanding compensation. Hence a
letter is used to serve such purpose is called complaint letter.
To draft such a letter,
buyer must have valid grounds to explain that he has suffered financial loss or
otherwise there will be misunderstanding which may damage business relation
buyer requires special care with the art of convincing the seller. Clarity and
courtesy are the important factors to write a letter of complaint. The
complaint should be made politely without showing any sign of anger.
Causes of Drafting
Complaint Letter or, Sources of Mistakes giving rise to Complaints
The following are usual
causes for which a complaint letter is drafted:
1.
Problem
with the delivered goods: If the goods that are delivered
are :
Under
weight,
Obsolete,
Defective,
Incomplete,
Not
according to buyer’s specification such as color, brand, size etc.
Wrong
or poor quality; then buyer can make a claim to the seller for the mistake.
2. Pricing: If
there is any mistake in preparing the invoice of the shipped goods, then such
letter is written.
3.
Packing: Faulty
or poor packing of the goods causes damage to the goods which can be claimed to
the seller.
4.
Transport: Goods
are supposed to be shipped according to convenience of the buyer. But if wrong
carrier is used it may call for writing such letter.
5.
Terms
& Condition: If the terms and condition of
business are violated by the seller then such a letter is placed.
6.
Faulty
Insurance: If insurance coverage is not made properly
according to instruction of the buyer, then there may be claim through
complaint letter.
On the above
grounds, buyer can complaint but it must be in a decent and polite way.
Example :
56 Disgruntled Street
Somewhere Unhappy
1AM MAD
Customer Service Manager
That Awful Company
Somewhere Awful
UR BAD
June 15, 2008
Dear Sir/Madam,
I am writing today to
complain of the poor service I received from your company on June 12, 2008. I
was visited by a representative of That Awful Company, Mr. Madman, at my home
on that day.
Mr. Madman was one hour
late for his appointment and offered nothing by way of apology when he arrived
at noon. Your representative did not remove his muddy shoes upon entering my
house, and consequently left a trail of dirt in the hallway. Mr. Madman then
proceeded to present a range of products to me that I had specifically told his
assistant by telephone I was not interested in. I repeatedly tried to ask your representative
about the products that were of interest to me, but he refused to deal with my
questions. We ended our meeting after 25 minutes without either of us having
accomplished anything.
I am most annoyed that
I wasted a morning (and half a day's vacation) waiting for Mr. Madman to show
up. My impression of That Awful Company has been tarnished, and I am now
concerned about how my existing business is being managed by your firm.
Furthermore, Mr. Madman's inability to remove his muddy shoes has meant that I
have had to engage the services, and incur the expense, of a professional
carpet cleaner.
I trust this is not the
way That Awful Company wishes to conduct business with valued customers—I have
been with you since the company was founded and have never encountered such
treatment before. I would welcome the opportunity to discuss matters further
and to learn of how you propose to prevent a similar situation from recurring.
I look forward to hearing from you.
Yours faithfully,
4. Purchase Order Letter
As per the life cycle
of a product an enquiry about it does not always end in a sale. Once a customer
likes a product it results in a sale but only through a verbal order or a
written one. A Purchase Order is the document that initiates the purchase and
helps close the sale. In today’s times of multiple companiesavailable for all
products, there is some amount of trust in the customer and even a verbal
confirmation of an order is acceptable. But most of the times it is only
against some advance.
A Purchase Order Letter
is a document that confirms to the seller that the customer in a specified time
frame requires a particular quantity of the product. Nowadays one company to
the other confirming the order, which is generally a bulk order, writes Purchase
Order Letters or it is written by an individual to a company again in the case
of placing a bulk order.
DOS AND DON’T’S OF PURCHASE ORDER LETTER
·
A Purchase Order Letter should be
written as soon as the decision for the purchase has been made.
·
The company with whom the order is being
placed should be given enough time to execute the order.
·
The letter should clearly indicate the
product code or item number, the size and the quantities being ordered.
·
The date when the Purchase Order Letter
is being generated is very important because that identifies when the order was
placed.
·
If the order is being placed by a
company then it usually should be in a Purchase Order format.
·
The Purchase Order Letter should also
indicate the date by when the order is expected to be executed or delivered.
·
The mode of delivery of the material
should also be identified in the letter.
·
The letter should also carry the mode of
payment by which the payment will be made.
·
If any advance has already been paid
against the order, it must be mentioned in the Purchase Order Letter.
·
The address where the order has to be
delivered should be very clearly mentioned in the letter along with any
landmarks, if any, to locate the address.
·
The Purchase Order Letter should give
the details of the costing of the price including taxes, etc so that there is
no confusion while making the payment.
·
The name of the company or dealer with
which the order is being placed should be clearly written on the letter to
avoid any miscommunication of details.
·
There is no scope for any grammatical or
punctuation errors in the Purchase Order Letter,
·
The contents of the letter must be
carefully read through to ensure that the order details have been correctly
mentioned.
·
The Purchase Order Letter should ideally
be typed but the signatory should personally sign it.
SAMPLE PURCHASE ORDER LETTER
_____________ (Name and address of company with whom
order is being placed)
_____________ (Date)
Subject: Purchase Order for
1000 pairs of socks
Dear Sir or Madam
This is with reference to our meeting on ___________
(date) when we visited your factory in connection with purchase of socks for
our school children.
We are pleased to place an order for 1000 pairs of white
summer socks against item number ___________ and size _________. We would
appreciate if the order is delivered at the address given below latest by
____________ (deadline date) so that we can start selling it to the children
before the onset of summers.
___________________ (Name and address where delivery will
be made)
The terms and conditions of the purchase order are as
follows:
1. Order for 1000 pairs of white summer socks with item
number _________ and size __________.
2. Delivery will be made at the address mentioned above.
3. The order should be delivered latest by __________.
4. 100% payment will be made on delivery.
5. If the order is not delivered by the due date, please
consider it as cancelled.
6. The price per pair, as mutually agreed, is Rs.
___________ inclusive of all taxes.
We hope to have a long business relationship with you.
Please feel free to contact the undersigned for any
clarifications or discrepancy in the order details.
Best regards,
(Name of signing authority)
Source :
http://www.quintcareers.com/effective-cover-letter/
http://www.neodv8.co/2013/12/contoh-application-letter-cv-inggris.html
http://thebusinesscommunication.com/overview-of-inquiry-letter-elements-of-personal-status-inquiry-letter/
http://cyberu-finch.blogspot.co.id/2012/11/inquiry-letter.html
http://www.businesscommunicationarticles.com/complaint-letter-definition/
http://www.letters.org/order-letter/purchase-order-letter.html